Best Time Management Apps

Todoist is highly rated for a reason. It is one of the most comprehensive time management apps available. Because the app was first developed in 2007, it has a wide range of features that have been built out over time, keeping its user base in mind.

Todoist has features for both personal and professional use, so it's handy whether you are looking to set personal goals or launch a new business offering. Create and track tasks (and subtasks), easily delegate duties to others, and see everything on your plate all at a quick glance, making prioritizing and communicating even easier.

There is a free offering, but its features are fairly limited, meaning some may need to upgrade to a pro membership for about $4 per month ($8 for business use). Todoist is available on basically every device out there, from iOS to Android, macOS, Windows, and more, so you can seamlessly transition between your phone and computer.

At its core, Toggl Track is time-tracking software, but thanks to additional features and integrations with other Toggl products, it serves as so much more. It has the functionality to track your time on tasks and run reports to see what you spend the most time on to help you become more efficient. 

Additionally, you can plan out chunks of your day using its calendar functionality—meaning you won’t overbook yourself—and you can even run reports for easy invoicing at the end of each month. Larger teams can use the service to see what everyone is working on, as well as how much time they are estimated to have left.

There are multiple pricing tiers ranging from free (for five users) to $18 per user for larger teams. And thanks to integrations with Gmail, Asana, and more, Toggl can easily be added to your current tools. Users love how seamlessly it syncs across devices, working with iOs, Android, macOS, and Windows, with plug-ins on both Google Chrome and Firefox.

TimeTree notes its goal in creating a time management app was to take every single calendar you use—wall, work, and social—and put all of that information in one place. You can easily share calendars with your partner, siblings, coworkers, and more, so you’ll never miss out on an important event. 

More than just a calendar, the added functionality of memos replaces the pen-and-paper to-do list, so you have a dedicated place for managing your busy life. Users note this is especially great for families in multiple households, especially in managing schedules for their children with easy-to-see reminders.

This free app works on iOS and Android devices, plus desktops and web browsers, meaning no matter if you’re on the go or at your desk, you can add events and see what is coming up in your day. Because it's free, it is easy to get everyone on board with using the app, so everything can be kept in one place.

If you’re looking for a way to easily manage projects and tasks at a glance, Trello is it—especially if you have coworkers. Trello was made with collaboration in mind, meaning projects and tasks are meant to be viewed and assigned across teams. 

Visually, Trello is appealing, with color-coding, taskbars, and avatars showing who is working on what, so everyone can be on the same page without having to do a deep dive into each stage of a project (though you can do that, too).

The free version has a huge list of features, including unlimited storage. But for roughly $10 per user per month (billed annually), or about $13 per user per month (billed monthly), you can add additional dashboards and calendar. There's also a discount per user if buying on an enterprise scale (5,000+ users).

With companies such as eBay and Fender on its user list, Trello can work for a wide range of teams and projects, syncing between web, mobile (iOS and Android), and desktop apps (macOS and Windows).

If you feel like you’re always in meetings, Calendar can help you see where you’re spending most of your time. More than just a place to keep your appointments, Calendar also offers analytics, making it easy to see just how much time you spend in meetings, in the office, and more, so you can readjust your time based on your goals. 

Calendar is great for people who want all of their calendars in one place, though the added analytics are really what makes this time management app shine. You can also add locations and people to tracking, meaning not only will you be able to see how much time you spend in meetings and at work, but you can see where and with whom. 

Calendar is definitely geared toward professional use and allows you to see when multiple team members all have time free should you need to meet. Users note that it is easy to get started and integrate into current workflows, making the free trial period offered worth the risk (especially with the highest pro tier pricing coming in at around $24 per month, per user).

While there are other apps that are on multiple platforms, Remember the Milk sets itself apart thanks to extra features that allow you to choose how you receive reminders and tasks.

This to-do list app allows you to easily organize tasks and subtasks in the app itself, by sending a tweet or even asking Siri or Alexa. For those users with an Apple Watch, it also has the capability to add and review tasks right from your wrist.

Remember the Milk takes the simple to-do list to the next level, with built-in themes so you can make the app your own and keep things visually appealing. Functionality exists to attach files to your tasks, so everything is truly in one place. You can even save text from emails as task notes. 

Most people will enjoy the free option, but all of the bells and whistles come at a cost of $40 per year for the pro version. It allows for list sharing between an unlimited number of users, great for those who want to use the app for both personal and professional tasks.